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A Better Approach to Time Management

replace time management with energy management

“You get to decide where your time goes. You can either spend it moving forward, or you can spend it putting out fires. You decide. And if you don’t decide, others will decide for you.” ― Tony Morgan

How can effective time management help us support ourselves? Many of us are great supporters of other people. But, we have never thought about what it means to support ourselves. We are great supporters of our family and friends. Great advocates for the social issues we care about. We take pride in the myriad of ways we help  others achieve their goals. So what does it mean to support yourself?

Supporting yourself involves the same activities we engage in to support others. Supporting yourself means developing your capacity to live your best life. It means directing your attention and resources in developing your potential to the fullest. This involves investing the time to needed to identify your life purpose. Then, focusing with laser like precision on expressing that purpose in your life. Effective time management enables you to create a life that supports you.

Problem with Time Management

I have been obsessed with time management ever since I can remember. As a child I loved the book Cheaper By The Dozen. I was enthralled by the father who sought to do everything in the most efficient manner possible. This made sense to me because I knew that time was a limited resource.

Time is the great equalizer, in that we all are given the same 24 hrs in a day. How we spend those 24 hours determines how many days and how fulfilling the future days will be.  I remember my father explaining to me that if our entire lives were compressed into a day, we would only be in school for a few hours. But, those few hours of the day would make the rest of the day more enjoyable. I’d have resources and freedom to pursue my inner desires. That seemed like a fair trade to me and I decided that suffering through a little bit of pain or boredom was a reasonable exchange for my future enjoyment.

I spent much of my time trying to find the most efficient way to manage my obligations. This would enable me to have the most enjoyment of the rest of my life. This approach to time management was limited in its effectiveness. As the tasks I had to do became longer and more complicated, the dreaded tasks still took many hours, weeks, months or years. Worse yet, I was setting myself up to live my life “later”, after I had completed X, Y, or Z tasks.

I know that I am not the only one who struggles with this approach to work and life. Many people are waiting for “the summer”, “the next promotion”, “retirement”, “marriage”, “children”, “an empty-nest”, ect until you feel free to “live your life”.  Stop waiting. Now is the only time you have. Now is the perfect time to support yourself.

Energy Management is Superior to Time Management

Completing the tasks in front of you and enjoying your life need not be mutually exclusive activities. You do not have to wait for “your turn” after you have finished all the tasks on everyone else’s list. You can structure your daily activities, and your life, so that you are productive AND filled with excitement and joy. The secret is learning how to manage your energy.

Many people mistakenly think that enhancing your capacity to be creative and productive is only about managing your time. While time management is important, managing your energy is a more effective means to enhancing your creativity and productivity. Managing your energy requires becoming more aware of your moment by moment energy levels and the life factors that influence them. As you become more aware of what influences your energy level, you can delegate energy draining activities and limit your exposure to energy draining people.

Like time, your energy is a valuable and limited resource. If you do not manage it well, you will find that there is no energy left for you to do the things that you want to do. You don’t have the energy left to write your book, exercise, socialize, ect. Even though these activities are important to you, you can’t find time to do them. At the end of the day, all you have energy for is vegging out on tv and dreaming about your future life. The future is when you believe that you will have the opportunity to live out your desires.

Unlike time, you can actually “create” more energy. By managing your activities well, you can plant seeds that will “grow” your energy levels. You do not have to settle for your current amount of energy. You can expand your energy reservoir by intentionally choosing energy expanding activities. This approach to life will enable you to get more done and feel better about yourself and your life in the process.

Time Management Doesn’t Expand Time, Energy Management Does Expand Your Energy

Below I discuss two actions will substantially expand your energy levels while improving your productivity and creativity.  Implementing these actions, will help you to go to bed happier, having accomplished more in your day, sleep better, and wake up feeling more refreshed and excited about your day. This is how you support yourself. This is giving yourself what you need to live your best life now, not “someday when…”

I encourage you to practice these two actions daily. Make sure to track the changes you observe in yourself and your life as you do.

  1. Identify tangible things that increase your energy level and incorporate them regularly throughout your day.

The definition of energy expanding activities is any thought or action that fills you with energy and joy as you take part. For obvious reasons, what counts as an energy expanding activity varies from person to person.

To identify your energy expanding activities, you can track your energy levels throughout the day. On a hourly basis, asses you energy level on a scale of 1-10. Notice, how the level increases or decreases throughout the day. Write down recent activities that you think might be associated with the changes in your energy level.

Try to identify at least 20 energy expanding activities of various forms. Some you can do with others, some you do alone, some cost money, so are free. You get the point. The goal is to have a variety of energy expanding activities that you can add to your day on a regular basis. You also want to have some that you can add “as needed” to help pull you up after an unexpected energy draining activity. Think of this as your emergency self-care kit.

  1. Distinguish must from should.

Too often we blur the lines between these two types of activities. That is a serious drain on our energy level and a damage to our quality of life. But, when you distinguish the must list from the should list, you can manage your energy more effectively.

“Must list” is important because it helps you achieve what you truly want. It is connected to your life purpose and allows you to fulfill the personal goals you’ve set for yourself. If your goal is to be an Olympic swimmer, you must practice on a regular basis. But if it is your mother’s goal for you to be an Olympic swimmer (or get married, or move closer to home, ect), then the activities associated with this goal does not belong on your “must list.” These activities are examples of “shoulds”.

Shoulds are only important because they help you to conform to what others want you to do. When you find yourself saying “I should do…..” what you are actually communicating is that someone else wants this for you more than you want it for yourself. “I should exercise… study… go out more”. All these activities are things you think others expect from you. That is why doing them feels draining.

The best way to expand your energy and live a productive and creative life is to eliminate everything on your should list.  Once you stop doing the things on your should list, you will have more time and energy for your musts. What?! Am I suggesting that you don’t exercise, study, or get out of your comfort zone? If you can not connect these activities to goals you find personally meaningful, your attempts to do them will be unsuccessful and draining.

Manage Your Energy, Manage Your Life

Respect what creates energy for you and focus on deleting the things that drain your energy. Connect your regular activities to things that give you personal meaning. This produces a magical multiplication of hours in the day.  You will get more accomplished in a day and feel happier doing it.

You do not have to wait for the future to start living the life you desire. Support yourself today. Restructure your activities around your purpose and watch your energy and joy grow!

 

 

How to Palooza Your Birthday: The Secret to Getting Better as You Age

Positive Aging Through a Birthday Palooza

“Aging is not lost youth but a new stage of opportunity and strength.” Betty Friedan

In my book, Your Life As A Celebration,  I discuss how you can transform your life into a celebration of you. You can create a life that affirms your core values and engages in your life purpose. In short, you can create a life that honors your purpose, personality and perspective. This is a life that fills you with energy and joy because it is an authentic reflection of you. Rather than living into someone else’s definition of success, you are able to create your own personalized success vision. This personalized vision of success inspires you to take action.  Your inspired actions transform your life into a true reflection of your innermost desires. Here success is not a destination, it is the process as well. The goal is to have every day be and more complete expression of your talent and purpose.

One way to express and track this transformation is through your birthday celebration. Your birthday becomes an opportunity to celebrate what you love about yourself and life. Your birthday also allows you to track your progress of becoming more authentically yourself.  Here, I describe the process of turning your birthday into a celebration that honors the gift of you.

Your Birthday: The Most Important Holiday of The Year

Everyone who knows me, knows how serious I am about my birthday. I have never gone to school or work on my birthday. My friends say that’s because I have a summer birthday. But I believe that if you only celebrate one holiday a year, it should be the day you were born. It’s a celebration of your life and all that you contribute to the world. That is worth missing a day of work or school.

Unfortunately, too many women avoid celebrating their birthdays. For them birthdays marks their decline in beauty, vitality, and worth. The negative images associated with aging lead many women to attempt to remain 29 years old forever.

Yet as you connect with your life purpose, you will find that you have much to celebrate with each passing year. You are no longer wandering through life or looking backwards to some romanticized glory days of youth. You are  daily living out your life purpose.  You are nurturing your gifts and contributing them to your community. This is definitely worth celebrating. Since you grow within a community of supporters, your celebration should also be communal.

With each passing year, you know your heart better. Now you can incorporate that wisdom into activities that fill your life with purpose, meaning and joy!

Creating Your Birthday Palooza

My birthday celebration takes up an entire month and is affectionately known as Keshapolooza. I encourage you to make your own personal birthdaypalooza. It may be a day, week, month, or even a year for special milestones. Regardless of the length of time, it should be a celebration of your life’s purpose and contribution.

Here are some questions to consider to help you plan your own birthday Palooza:

  1. What activities bring you joy?

Joy is an amazing emotion in that it feeds off itself into expanding circles of joy. Regardless of what they are, joyful activities will shape your bio-cognitive functioning. For a better understanding of how your emotions influence your health, read my article on natural boosters of your immune system. The experience of joy also improves your general sense of well-being. Thus, it changes how you experience other areas of your life.

2. What images symbolize your life’s purpose?

Living a life of purpose is critical for your happiness. Individuals who have a clear sense of meaning and purpose in their life are happier, healthier, and live more productive lives. While most people are clear on the importance of life purpose, they remain confused about how to identify it for themselves.

If you are looking to gain clarity on your life purpose, sign up for my free life planning toolkit. This resource will guide you step by step in identifying your life purpose. You will then use that purpose to craft your personal mission statement and vision statement for your life. These resources serve as guideposts in decision-making about your time, energy, and resources. They also inform the imagery and symbolism of your birthdaypalooza. Because, the symbols of your birthday celebration are powerful affirmations of your life purpose.

3. On the best day you can imagine, what are you doing? Who are you with?

The answer to these questions will give you a concrete lists of people and activities to include in your birthday celebration. You may not be able to do all these activities, or include all these people. But this will serve as your initial brainstorm planning list.

Be as creative as possible in thinking about how to include this list in your celebration. If an activity you dream about doing is climbing Mt. Everest, perhaps you can include indoor rock climbing or a local hick as part of your celebration. Or perhaps you can include images of Mt. Everest in your celebration.

There may be people on your list of ideal birthday celebrants who live far away or are no longer living. Think creatively about how you can connect to that person or your memories of that person across the distance. Remember, this is your celebration. Whatever activities evoke personal connections for you are ones that you want to include. This reminds you that you are not alone and allows you to experience the joys of life with your community. Such social connection is crucial for happiness, health, and longevity.

4. What foods or tastes bring you pleasure?

Food is a sensory pleasure that connects us to feelings of satisfaction and well-being. The strong connection between food and emotions is where the “emotional eating” ritual begins. Except now you are not using food to escape painful feelings. Rather than mindless eating, you intentionally savor the food and all the other sensory aspects of your celebration. This practice of mindfulness intensifies the joy and pleasure of the experience.

5. What music/sounds immediately transport you to a happy place? A peaceful place?

Music has been described as the “universal language” because of it’s ability to communicate directly to our souls. With our without words, music moves us. Music is highly personalized. What moves us may not have the same effect on others.

For your birthday celebration, identify a piece of music that is particularly moving for you. Make sure that this music inspires you and reminds you of your life purpose. This will be your “theme song.” Every great movie (and great hero) needs a theme song and so do you. You should play your theme song frequently throughout the day, throughout your birthday celebration, and throughout the year. Play it when you are feeling happy, depressed, confused, angry, ect. Play it whenever you need reminding of your purpose and inspired into action. You may need different theme songs for different phases of your life. I change my theme songs annually.

6. What have you learned about your heart this year? How would you like to apply or/ expand this insight in your upcoming year?

Remember that your birthday celebration is a way of tracking and celebrating your self-discovery process. Be as specific as possible about what you have learned about yourself and about life in this past year. Each birthday is a sort of graduation celebration. You want to be clear on what you have accomplished thus far. We recognize that life is a journey. Therefor we can look forward with anticipation to the upcoming year(s) and all these wonderful gifts we will discover and experience in the next leg of our journey.

Document Your Growth

Write all your answers to the questions above in your birthdaypalooza journal. These will become the seeds of your creative brainstorming about how best to honor your life journey this year. The form of your birthday palooza will change with each year, but it should always be a “full-sensory” event, including sights, sounds, tastes, smells, and movements that bring you joy and help you to connect with your life’s purpose. The meanings of these objects and activities do not need to be obvious, only significant to you. You may decide to consult books about color therapy or aromatherapy in your selection of specific images and smells, or you may choose to go with what you know at your gut level moves you. This is your personalized holiday and today you can have it your way!.

I’d love to hear about your birthday palooza and join in your celebration. Please feel free to share photos, cards, or notes about your process. You can tweet photos and descriptions of your birthday experiences to me and our community @coachkesha #birthdaypalooza. Your celebration is not selfish or self-centered. It is a public recognition that you are a unique creation and that your life matters. This is true for you and for everyone else who shares this planet with us. Honoring yourself gives others permission to do the same.

The Secret of Maya Angelou: A legacy of triumph

The Phenomenal Legacy of Maya Angelou

The Phenomenal Legacy of Maya Angelou

In 1928 Marguerite Annie Johnson, the great spirit that we have come to know and love as Maya Angelou, began her life journey. Maya gained strength and wisdom from her family and community that enabled her to thrive in spite of the oppressive force of Jim Crow segregation. Through her writings, Maya Angelou taught us how to transform our own suffering into triumph . As I reflect upon her legacy, I am struck by three major themes that shaped Maya Angelou’s life and writings. These themes present important life lessons to us about how we can transform our suffering, maximize our joy, and impact our world.

 

Maya’s Legacy to Us….

We too can transform our adversity into success.

Transform our adversity into success.

  1. Use the power of your voice

As a woman who enjoyed a long and prosperous career as a writer, poet, actor, and singer, it is hard to believe that Maya Angelou’s voice was ever silent. Yet from the ages of 7-12, Maya experienced selective mutism. Maya Angelou was sexually abused by her mother’s boyfriend. Shortly after her telling her brother about the abuse, the man who abused her was found dead. Maya refused to speak believing that her speaking caused his death. Even her silence was a result of Maya’s belief in the power of voice. Fortunately, Maya regained her willingness to speak and through her writings has helped so many people who were also victims of sexual abuse also find their voice.

 

Maya Angelou quote

 

The first of her autobiographies, I Know Why the Caged Bird Sings, discussed this traumatic event and other painful memories of growing up under racial segregation. This book was an immediate national and international success, catapulting Maya Angelou onto a worldwide stage. It also made literary history as the first non-fiction best seller written by an African American woman. Maya Angelou’s willingness to courageously voice her truth paved the way for her success and enabled her to help countless people around the world who have read and benefited from her work.

Use the power of your voice to shape your world.

Use the power of your voice to shape your world.

This is the power of voice. Imagine how your life can change and how other people can benefit from the contribution of your voice. Do not shrink from the challenge of the task by playing small and suggesting that there is nothing for you to contribute. Your challenges and triumphs have given you a unique perspective that will add value to others if you are willing to give it voice. If there is something you want to say, chances are there is someone who wants to hear it . Activate the power of your voice.

  1. Never stop growing and contributing

    Love Life quote

    Live your life passionately!

Maya Angelou’s artistic career began in her late teens and continued until the time of her passing in 2014. She was always producing without recognition of the clock of ageing and cultural expectations about slowing down. Maya Angelou published her first memoir at the age of 41. She began her academic career as a college professor at the age of 53 and was invited by President Bill Clinton to write a special poem for his Presidential Inauguration at the age of 65.

Much of the reason for Maya Angelou’s longevity in her career is the vitality with which she approached life. She was always learning and growing which enabled her to continually make fresh contributions to our world. The writings of Maya Angelou are not recycled versions of her earlier work; they reflect change and growth. Maya demonstrated a willingness to engage in new forms of expression and start new careers past the age when society expects us to retire from life.

Lifelong learning is the key to vitality and longevity.

Lifelong learning is the key to vitality and longevity.

Maya Angelou serves as a positive model for aging, especially for women who are often taught to connect our vitality to youth. I remember the wisdom she shared with Oprah about the glory of life after 50. Although I was barely 20 at the time that show aired, I remember thinking how excited I am about turning 50! And then Maya returned to the Oprah show to report that 80 was even better!

Maya Angelou showed us that our beauty, vitality, and ability to make valuable contributions to the world does not stop at any age . Her commitment to life-long learning and her openness to sharing makes Maya’s legacy so impactful. She did not shrink from the painful, dark places both internally and externally. She faced them with courage, humor, and love and invited us to do the same.

  1. Expand your horizons through travel

Travel teaches us new things about ourselves and our world.

Travel teaches us new things about ourselves and our world.

Maya Angelou spent much of her time in the 1960’s living abroad. She lived in Egypt for some time and worked as an editor of the English language weekly, The Arab Observer. Later Maya Angelou move to Ghana where she worked as a freelance writer and editor of The Ghanaian Times. These extended travels outside of the United States helped to expand Maya’s understanding of herself and her place in the world. She later returned to the US to help her good friend Malcolm X build his new organization, the Organization of Afro-American Unity(OAAU).

The experiences and relationships that Maya formed during her travels expanded her understanding of the human struggle and the possibilities for our collective future. Travel can do the same for us. Too often we remain in our comfort zones, interacting only with people who share our identities and perspectives. Whether we are traveling across town, across the country, our across the world, travel can disrupt our comfortable notions of ourselves and our world . This disruption is valuable because it requires developing a bigger, more comprehensive perspective that can incorporate the new perspectives and experiences of the diverse people we encounter through our travels.

 

Continuing Maya’s Legacy….

 

Be the hero for this time and this place.

Be the hero for this time and this place.

Maya Angelou has given us a precious gift by sharing her life and her art with us. Although we can no longer ask her questions about the new challenges of our day, we can continue to draw upon her wisdom. We are the beneficiaries of Maya Angelou’s legacy and we can commit to making sure that this powerful legacy does not end with us. We can choose to share the courage, wisdom, and love that Maya shared with us . We can give the gift of our voice, commit ourselves to lifelong learning and growth, willingly share our contributions with the world, and expand our horizons by engaging people and places outside of our comfort zones.  In doing this, we rise to greet the possibilities of each new day with the hopefulness embedded in Maya Angelou’s poem “On the Pulse of Morning.”  Please listen to the poem below and imagine Maya Angelou speaking to you about the power and potential that exists within you at this moment.

 

I invite you to share your own reflections on the legacy of Maya Angelou for you below.

What No One Tells You about Success

Have you ever considered what history has to do with your present level of success and the likelihood of future success? It’s more than the proverbial statement “those that don’t know their history are bound to repeat it.” Recent social science research reveals that the knowledge of history improves our resiliency and increases our success.

Resiliency is a pre-requisite for success

 

Knowledge of our history can enhance our resiliency and provide each of us with the resources to succeed.

Knowledge of our history can enhance our resiliency and provide each of us with the resources to succeed.

Current social science research reveals that resiliency is a significant predictor of future success. Resiliency refers to our capacity to bounce back from traumatic life events or situations. We know that resiliency reduces emotional stress, increases life satisfaction and increases likelihood of success. Whether measuring athletic accomplishments or academic achievement, research shows that resiliency promotes optimal performance. In all areas of life individuals’ who have more resiliency experience more success.

 

We can not control where we start in life. Life often presents us with substantial challenges and negative situations beyond our choosing. However, Dr. Joy DeGruy’s research documents that knowledge of family history increases resiliency and success for at-risk youth. In other words, the more history a young person knows, the greater likelihood of success in spite of the challenges of the social environment.

 

3 Ways history can increase resiliency and success

#1. Knowledge of history creates a system of personal accountability

History can create a sense of accountability that promotes our success.

History can create a sense of accountability that promotes our success.

We stand here today as the result of great efforts from others on our behalf. Some examples of the individual and collective work done on our behalf include: our family’s efforts to provide for us until we could provide for ourselves, unknown soldiers fighting for our political freedom, and social activists fighting for our social and economic opportunities. Whether they know us by name or not, we are beneficiaries of of these people’s work. This knowledge places responsibility upon us to behave in a manner that honors their investments in us. I can still remember everyday before going to school, my mother’s instruction “Don’t do anything that will embarrass me.” It was clear to me from a young age that my behavior at school and in public did not only reflect me, but my mother as well. My mother is a woman of great pride and dignity who has worked hard to protect this dignity in spite of varied assaults and I would never want to do something that would bring shame to her. Detailed knowledge of the efforts of others for us instills a sense of personal accountability beyond ourselves.

#2. Knowledge of history provides emotional support

We are not alone, we have an entire community of supporters cheering for our success.

We are not alone, we have an entire community of supporters cheering for our success.

Although we may be physically standing in a classroom or boardroom by ourselves, our connection to our family and collective history reminds us that in spirit we are surrounded by a community of supporters cheering us on. This awareness provides us with the strength and confidence to succeed in spaces that are not necessarily welcoming or comfortable. It is difficult to be “the only.” The only person of color in a white classroom, the only woman in a male dominated field, the only person from a working class family in an elite profession. Visualizing our family with us is a way of claiming that social space as our own and asserting our right to be there.  In situations where you are the minority, there are numerous subtle and not so subtle messages that you do not belong. However, when you recognize that you are not “the only” one and that you have a larger community of people standing there with you, there is a renewed sense of strength and belonging. This provides you with the confidence needed to succeed in the face of others’ questions about your ability.

 

#3 Knowledge of history identifies us as overcomers

History reminds us that we are overcomers.

History reminds us that we are overcomers.

Reviewing our history reminds us that people have faced similar or greater struggles and have overcome through determination and effort. That struggle could be as individual as your grandmother being left alone to parent eight children on her own but rising to the task and doing her best to make sure every child was fed and loved. Or it could be a collective struggle, like remembering your grandparents who survived the Jewish Holocaust or the Armenian genocide in Turkey. These personal stories remind you that you are not the first person to experience devastating hardship. You come from a people that have experienced intense suffering and yet have been able to survive and transform that suffering into personal triumph. You are a product of their success and you have inherited this legacy of being an overcomer. The same spiritual, social, and emotional resources your family and community used to succeed are available to you at any moment of need.

 

Fuel your success engine with history

You can now see the wisdom of Carter G. Woodson’s decision to start “Negro History Week”, which later became “Black History Month”.  The activities of this month help to educate non-Black people about the value of the Black community’s contribution to America and the world. Yet I believe that the biggest impact of these activities is the strength and resilience it gives to people who identify as members of the Black community. These stories of history infuse Black people, young and old, with psychological and spiritual resources to succeed.

 

The act of sharing the stories is passing on a gift of strength and resilience that fuels our individual and collective success.

The act of sharing the stories is passing on a gift of strength and resilience that fuels our individual and collective success.

Regardless of whether you are a member of the Black community, I invite you to consider how you can participate in this powerful act of using your history to promote your success. Dr. DeGruy’s research reminds us that intimate knowledge of our personal family history is just as important as knowledge of our collective history in increasing our resilience and success. Take time to learn about and reflect upon your individual family’s history. How can you use these stories to increase your success? In addition, make sure to share your personal history with others as a means of promoting their success.  Your experiences and choices have taught you important lessons about yourself and the world. These lessons don’t have to packaged in a neat bow or be confined to a particular month of the year; they are gifts of wisdom that can equip others with the resiliency needed to succeed.

 

If you would like to share a story about the gift of resiliency that fuels your success or the success of others, please do so below. You have no idea of the power of your story until you tell it.

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