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A Better Approach to Time Management

replace time management with energy management

“You get to decide where your time goes. You can either spend it moving forward, or you can spend it putting out fires. You decide. And if you don’t decide, others will decide for you.” ― Tony Morgan

How can effective time management help us support ourselves? Many of us are great supporters of other people. But, we have never thought about what it means to support ourselves. We are great supporters of our family and friends. Great advocates for the social issues we care about. We take pride in the myriad of ways we help  others achieve their goals. So what does it mean to support yourself?

Supporting yourself involves the same activities we engage in to support others. Supporting yourself means developing your capacity to live your best life. It means directing your attention and resources in developing your potential to the fullest. This involves investing the time to needed to identify your life purpose. Then, focusing with laser like precision on expressing that purpose in your life. Effective time management enables you to create a life that supports you.

Problem with Time Management

I have been obsessed with time management ever since I can remember. As a child I loved the book Cheaper By The Dozen. I was enthralled by the father who sought to do everything in the most efficient manner possible. This made sense to me because I knew that time was a limited resource.

Time is the great equalizer, in that we all are given the same 24 hrs in a day. How we spend those 24 hours determines how many days and how fulfilling the future days will be.  I remember my father explaining to me that if our entire lives were compressed into a day, we would only be in school for a few hours. But, those few hours of the day would make the rest of the day more enjoyable. I’d have resources and freedom to pursue my inner desires. That seemed like a fair trade to me and I decided that suffering through a little bit of pain or boredom was a reasonable exchange for my future enjoyment.

I spent much of my time trying to find the most efficient way to manage my obligations. This would enable me to have the most enjoyment of the rest of my life. This approach to time management was limited in its effectiveness. As the tasks I had to do became longer and more complicated, the dreaded tasks still took many hours, weeks, months or years. Worse yet, I was setting myself up to live my life “later”, after I had completed X, Y, or Z tasks.

I know that I am not the only one who struggles with this approach to work and life. Many people are waiting for “the summer”, “the next promotion”, “retirement”, “marriage”, “children”, “an empty-nest”, ect until you feel free to “live your life”.  Stop waiting. Now is the only time you have. Now is the perfect time to support yourself.

Energy Management is Superior to Time Management

Completing the tasks in front of you and enjoying your life need not be mutually exclusive activities. You do not have to wait for “your turn” after you have finished all the tasks on everyone else’s list. You can structure your daily activities, and your life, so that you are productive AND filled with excitement and joy. The secret is learning how to manage your energy.

Many people mistakenly think that enhancing your capacity to be creative and productive is only about managing your time. While time management is important, managing your energy is a more effective means to enhancing your creativity and productivity. Managing your energy requires becoming more aware of your moment by moment energy levels and the life factors that influence them. As you become more aware of what influences your energy level, you can delegate energy draining activities and limit your exposure to energy draining people.

Like time, your energy is a valuable and limited resource. If you do not manage it well, you will find that there is no energy left for you to do the things that you want to do. You don’t have the energy left to write your book, exercise, socialize, ect. Even though these activities are important to you, you can’t find time to do them. At the end of the day, all you have energy for is vegging out on tv and dreaming about your future life. The future is when you believe that you will have the opportunity to live out your desires.

Unlike time, you can actually “create” more energy. By managing your activities well, you can plant seeds that will “grow” your energy levels. You do not have to settle for your current amount of energy. You can expand your energy reservoir by intentionally choosing energy expanding activities. This approach to life will enable you to get more done and feel better about yourself and your life in the process.

Time Management Doesn’t Expand Time, Energy Management Does Expand Your Energy

Below I discuss two actions will substantially expand your energy levels while improving your productivity and creativity.  Implementing these actions, will help you to go to bed happier, having accomplished more in your day, sleep better, and wake up feeling more refreshed and excited about your day. This is how you support yourself. This is giving yourself what you need to live your best life now, not “someday when…”

I encourage you to practice these two actions daily. Make sure to track the changes you observe in yourself and your life as you do.

  1. Identify tangible things that increase your energy level and incorporate them regularly throughout your day.

The definition of energy expanding activities is any thought or action that fills you with energy and joy as you take part. For obvious reasons, what counts as an energy expanding activity varies from person to person.

To identify your energy expanding activities, you can track your energy levels throughout the day. On a hourly basis, asses you energy level on a scale of 1-10. Notice, how the level increases or decreases throughout the day. Write down recent activities that you think might be associated with the changes in your energy level.

Try to identify at least 20 energy expanding activities of various forms. Some you can do with others, some you do alone, some cost money, so are free. You get the point. The goal is to have a variety of energy expanding activities that you can add to your day on a regular basis. You also want to have some that you can add “as needed” to help pull you up after an unexpected energy draining activity. Think of this as your emergency self-care kit.

  1. Distinguish must from should.

Too often we blur the lines between these two types of activities. That is a serious drain on our energy level and a damage to our quality of life. But, when you distinguish the must list from the should list, you can manage your energy more effectively.

“Must list” is important because it helps you achieve what you truly want. It is connected to your life purpose and allows you to fulfill the personal goals you’ve set for yourself. If your goal is to be an Olympic swimmer, you must practice on a regular basis. But if it is your mother’s goal for you to be an Olympic swimmer (or get married, or move closer to home, ect), then the activities associated with this goal does not belong on your “must list.” These activities are examples of “shoulds”.

Shoulds are only important because they help you to conform to what others want you to do. When you find yourself saying “I should do…..” what you are actually communicating is that someone else wants this for you more than you want it for yourself. “I should exercise… study… go out more”. All these activities are things you think others expect from you. That is why doing them feels draining.

The best way to expand your energy and live a productive and creative life is to eliminate everything on your should list.  Once you stop doing the things on your should list, you will have more time and energy for your musts. What?! Am I suggesting that you don’t exercise, study, or get out of your comfort zone? If you can not connect these activities to goals you find personally meaningful, your attempts to do them will be unsuccessful and draining.

Manage Your Energy, Manage Your Life

Respect what creates energy for you and focus on deleting the things that drain your energy. Connect your regular activities to things that give you personal meaning. This produces a magical multiplication of hours in the day.  You will get more accomplished in a day and feel happier doing it.

You do not have to wait for the future to start living the life you desire. Support yourself today. Restructure your activities around your purpose and watch your energy and joy grow!

 

 

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